The Problem We Solve
If your AP team spends hours every week on vendor bill data entry, you know these pain points, they cost real money and slow everything down
Hours Lost to Manual Data Entry
Your AP team opens every vendor email, downloads the PDF, creates a bill in Odoo, and types in the vendor name, date, amounts, and line items by hand. Multiply that by 50+ bills a week.
Duplicate Bills Slip Through
The same vendor sends the same invoice twice, different email, same PDF. Without automatic detection, you pay it twice and only catch it during reconciliation. Or never.
Wrong Vendor, Wrong Account
Manually picking the right vendor from a dropdown with hundreds of entries. Typos in names, mismatched accounts, bills posted to the wrong vendor, errors compound downstream.
Bills Pile Up, Payments Fall Behind
When data entry is manual, bills queue up. Early payment discounts expire. Vendors send overdue notices. Your AP process is only as fast as the person typing.
No Trail From Email to Bill
Which email did this bill come from? Was it the right attachment? Who created it and when? Without a link between the source email and the Odoo record, audit questions go unanswered.
It Doesn't Scale
As your business grows, so does the email volume. More vendors, more invoices, more data entry. You either hire more AP staff or let the backlog grow. Neither option works.
Your Problem. Our Feature. One Line Each.
No vague promises. Every real-world AP headache, matched to a specific thing Fusion Accounts does today.
"We spend 2+ hours a day opening emails and typing vendor bills into Odoo."
Emails arrive, AI reads the PDF, vendor bill appears in Odoo as a draft, zero typing required.
"We paid the same invoice twice last month. Didn't catch it until bank rec."
Automatic duplicate detection checks vendor, invoice number, date, and amount before creating a bill. Duplicates are flagged, not created.
"Half our bills end up on the wrong vendor because someone picked the wrong dropdown entry."
AI matches vendor by email, name, and past history. Fuzzy matching handles name variations automatically.
"Our AP person is on vacation and 200 bills are sitting in the inbox."
Batch processing runs on a schedule. Every new email is parsed and converted, whether your AP team is at their desk or not.
"Auditor asked which email an invoice came from. Took us an hour to find it."
Every bill links back to its source email. Original PDF attached. Full audit trail from inbox to payment.
"We miss early payment discounts because bills sit in the queue too long."
Bills are created within minutes of the email arriving. Payment terms extracted. Due dates set automatically.
"We need to hire another AP clerk just to keep up with the volume."
Fusion Accounts handles the data entry. Your team reviews and approves instead of typing. Scale without headcount.
"Tax amounts get keyed in wrong constantly, HST, GST, PST all mixed up."
AI extracts tax lines, matches them to Odoo tax codes, and applies the correct amounts. No manual tax entry.
From Inbox to Vendor Bill. Fully Automated.
Fusion Accounts handles the entire workflow, from the moment a vendor email lands to a draft bill ready for approval in Odoo
1. Email Monitoring
Fusion Accounts watches your designated AP mailbox for incoming vendor emails. New messages with PDF attachments are automatically queued for processing.
2. AI Data Extraction
The AI engine reads the PDF and extracts vendor name, invoice number, date, line items, quantities, unit prices, taxes, and totals, no templates or manual mapping required.
3. Automatic Vendor Matching
The extracted vendor name and sender email are compared against your Odoo vendor database using fuzzy matching. The correct vendor is linked automatically, even with name variations.
4. Duplicate Detection
Before creating the bill, the system checks for existing records with the same vendor, invoice number, date, and amount. Duplicates are flagged for review, not created blindly.
5. Draft Bill Creation
A vendor bill is created in Odoo as a draft with all fields pre-filled, vendor, date, due date, line items, taxes, and the original PDF attached. Ready for your team to review and approve.
6. Batch Processing
Process one email or a hundred. Scheduled runs scan the mailbox and convert all new vendor emails in a single batch, no manual triggering needed.
Everything You Need. Nothing You Don't.
A focused module that does one thing exceptionally well, turning vendor emails into accurate Odoo bills with zero manual data entry.
AI-Powered Extraction
Reads any vendor invoice PDF, no templates, no rules to configure. Extracts all fields intelligently.
Smart Vendor Matching
Fuzzy matching by name, email, and history. Handles name variations and new vendors gracefully.
Duplicate Detection
Multi-field matching catches duplicates before they become double payments. Flagged, not ignored.
Batch Processing
Scheduled or manual runs process every new email in the queue. Scale without adding staff.
Tax Line Extraction
HST, GST, PST, extracted and mapped to Odoo tax codes automatically. No manual tax entry.
Original PDF Attached
The source invoice PDF is automatically attached to the Odoo bill. One click to view the original.
Email-to-Bill Traceability
Every bill links back to the source email. Full audit trail from inbox to posted bill to payment.
100% Native Odoo
Built on Odoo's account and mail modules. No external services, no API keys, no third-party dependencies.
Built for Businesses That Process Volume
If your inbox is full of vendor invoices and your AP team is drowning in data entry, this module pays for itself in weeks.
High-Volume Accounts Payable Teams
Processing 50+ vendor bills per week? Stop typing them in by hand. Fusion Accounts converts your email backlog into draft bills in minutes, not hours.
Multi-Location Businesses
Multiple locations, multiple vendor relationships, one AP team. Fusion Accounts handles bills from every location through a single mailbox or multiple, your choice.
Healthcare & Medical Equipment Suppliers
Manufacturer invoices, shipping bills, parts suppliers, healthcare businesses deal with dozens of vendors. Automate the intake and focus on patient care instead.
Construction & Trades
Subcontractor invoices, material suppliers, equipment rentals, bills arrive constantly. Fusion Accounts keeps your AP current even when the team is on-site.
Distribution & Wholesale
High SKU counts, high vendor counts, high bill counts. If you're importing or distributing products, this module eliminates your biggest AP bottleneck.
Any Odoo Business With Growing AP Volume
If your vendor bill volume is growing faster than your team can type, Fusion Accounts scales with you, no new hires, no overtime, no backlog.
Ready to Stop Typing Vendor Bills by Hand?
See emails turn into vendor bills in real time. Book a free demo and we'll process your actual vendor invoices live, in under 15 minutes.