What it tracks
Every chemical in the building needs a current SDS on file — WHMIS, OHSA, and insurance auditors will all check. SDSs expire (most suppliers revise every 3 years).
Menu: Plating → Safety → SDS Library.
Creating an SDS record
Click + New:
| Field | What to set |
|---|---|
| Product Name | As written on the bottle |
| Chemical | Link to internal chemical record |
| Supplier | Partner |
| SDS Revision | Usually a letter (A, B, C) or date |
| Issue Date | From the SDS header |
| Review-By Date | Typically issue + 3 years |
| PDF File | Supplier's SDS PDF, upload it |
| Hazard Classifications | GHS pictograms — pick all that apply |
| Storage Requirements | Ventilated / cool / segregated / locked |
| PPE Required | Gloves / goggles / respirator / apron |
Searchable on the floor
Operators can search the SDS library directly:
- QR code scan from a chemical bottle → opens the SDS
- Name-search on the tablet station → quick access
The goal is <60 seconds from "what's this chemistry?" to viewing the SDS. Audit requirements often cite 5-minute retrieval; aim for sub-minute.
Expiry tracking
Review-By date triggers:
- 60 days out: yellow flag in the list
- 30 days out: email to Safety Officer
- Overdue: red flag + blocks new receipt of that chemical (stock move blocked until SDS is current)
Print for station binders
Click Generate Station Binder:
- Select which station / work centre
- System auto-pulls all SDSs for chemicals used at that station
- Single PDF with cover sheet, table of contents, and every SDS
Post at the station. Update when chemistry changes.
Training link
Each SDS links to required training topics (see Safety Training). An operator can't be assigned to a work centre without completed training on every chemical in that work centre's SDS list.
What can go wrong
SDS expired, supplier hasn't sent a new one
Call the supplier — they're legally required to provide current SDSs. Document the request date. If they don't respond within 30 days, switch suppliers. System temporarily accepts an expired SDS with a Renewal In Progress flag and a request note.
Chemical in use, no SDS on file
Huge red flag. Immediately:
- Quarantine the chemical (no use until SDS is obtained).
- Call the supplier, request SDS.
- Document the finding in Internal Audit.
- CAPA required — how did this happen?
Revision mismatch
Operator sees a bottle with Revision C on the label but the file shows Revision A. Capture a photo, update the SDS record with the revised PDF. Supplier will send on request.